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Philanthropy Coordinator

  • Tuesday, January 09, 2024 1:39 PM
    Message # 13298993

     Are you an organized, detail-oriented, and motivated individual with a passion for non-profit work? As a Philanthropy Coordinator at Aspire, you will play a crucial role in supporting our philanthropic endeavors. This position is ideal for someone eager to learn, thrives in a collaborative environment, and is dedicated to positively impacting others' lives.  

    If so, apply to join the Aspire team as a Philanthropy Coordinator today! The Philanthropy Coordinator  will provide administrative support to further the mission and goals of Aspire. This position will contribute to the team’s success by keeping our database updated and the team organized, informed, and on track to achieve team goals year over year.

    We offer: 

     · Hourly $23-25 per hour

     · Sign-on bonus of $1,500 (Paid out in three installments) 

     · Referral bonuses 

     · Paid training 

     · Retirement plan with matching contributions 

     · Health and insurance benefits 

     · Paid time off benefits 

     · And more! (see benefits list below) 

    Position Responsibilities 

    The following represents the primary position responsibilities, but other related duties necessary to meet the needs of the organization may be assigned. 

    Database support:

    • Conduct gift entry and acknowledgement process in accordance with organizational policies and procedures, including oversight of Aspire’s multiple giving platforms.
    • Monitor and cleanup Aspire’s CRM database to ensure accuracy and integrity, including but not limited to, data changes, constituent contact information, address accuracy, and the interrelationships of data.
    • Execute data health procedures like deduping, NCOA updates, deceased donors, and bulk uploads.
    • Reconcile gift reports with Finance department on monthly basis.
    • Provide team members with reports and mailing lists.
    • Assist with onboarding and implementation of new CRM and help develop rules, procedures, and best practices for database organization.
    • Provide basic training and support to team members on how to effectively and efficiently utilize CRM.


    • Schedule philanthropy related meetings and document notes.  
    • Make purchases and orders. 
    • Deliver or mail collateral and documents. 
    • Assemble in-house mailings. 
    • Maintain updated, accurate documentation for database and development system processes through a Philanthropy team handbook.  
    • Coordinates Philanthropy team calendar to improve team communication and increase solicitation and stewardship opportunities. 
    • Provide event planning and implementation support, as needed. 
    • Maintain and organize documents, folders, materials for events, mailings, and philanthropy initiatives. 
    • Help coordinate team meetings, celebrations, and outings.  

    Donor Relations: 

    • Respond to mail, email, and phone donor inquiries. 
    • Conduct and document thank you calls to donors. 
    • Manage in-kind donation inquiries including coordination with Aspire team members and following up with in-kind contributors. 
    • Produces biographies, profiles, and briefings for team members. 

    Other Duties 

    • Connect and build relationships with community leaders, business leaders, family members, Board members, and others to advance Aspire’s mission, vision, and strategic needs. 
    • Act in accordance with Aspire’s values while interacting with Aspire stakeholders.? 
    • Promote a positive culture that aligns with Aspire’s shared values.  
    • Actively participate in professional development opportunities to enhance knowledge, performance, and impact.  

    Reporting to this Position


    Required Education & Experience of a Philanthropy Coordinator:

    • High School Diploma or GED
    • 1 year experience with CRM databases

    Preferred Education & Experience of a Philanthropy Coordinator:

    • Bachelor’s Degree
    • 1 year experience in administration, customer service, donor relations or philanthropy. 
    • 1 year experience with grant and/or gift management.  

    Additional Licensing/Certifications:

    • Must have a valid driver’s license and reliable transportation

    Required Skills, Knowledge & Abilities:

    • Proficient knowledge of Microsoft Office Suite 
    • Strong organizational, time management, and project management skills with an ability to work independently and also with teams
    • Strong interpersonal and relationship-building skills
    • Understand and provide superior customer service
    • Excellent attention to detail
    • Ability to work cooperatively with different types of personalities and people from diverse backgrounds
    • Ability to maintain confidential information
    • Ability to successfully execute multiple, simultaneous projects on time with quality results 
    • Ability to thrive in a fast-paced environment and work collaboratively with team members located on- and off-site

    Preferred Skills, Knowledge & Abilities:

    • Ability to learn quickly, be curious, ask thoughtful questions, and synthesize information
    • Writing and submitting grant proposals

    Voted as one of the 101 Best and Brightest Companies to work for in Chicago! 

    We know that Together, We’re Better! 

    Aspire was founded in 1960 and is recognized as a leader in providing bold, pioneering, and uncompromising services to adults with developmental disabilities, their families, and the community. In 2019, we joined forces with NorthPointe Resources to be one of the most recognized and respected disability service providers across the Chicago metropolitan area, Lake County (Illinois), and southeastern Wisconsin areas. 

    Full-Time Benefits (regularly scheduled to work more than 37 1/2 hours per week) 

    • Health Insurance 
    • Benefit Time (Vacation, Sick, Personal) 
    • 13 Paid Holidays 
    • 403(B) Retirement Savings Plan with matching contribution 
    • Disability Insurance 
    • Life Insurance 
    • Employee Assistance Program (EAP) 
    • Voluntary Insurances available 
    • Hybrid Schedule - One remote day! Potential for another remote day after your first 90 days.

    Development Coordinator

    Development Assistant

    Advancement Coordinator

    Aspire’s priority is keeping our team members and participants healthy and safe. PPE is provided and regular cleaning and disinfecting regiments are followed to maintain a safe work and living environment. Hand sanitizer is available throughout our facilities.

    Aspire is an equal employment opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

    Aspire is committed to providing access, equal opportunity, and reasonable accommodation for applicants with disabilities so that an applicant may complete the essential functions of a position. The essential functions of positions are outlined in a position’s job description. To request an accommodation or if you have a question regarding what the essential functions of a position are please contact the People Team at 708.632.5502. 

    *This position is full-time and based at our Hillside, Ill. location, 3 days per week (after 90 days). It will be on site 4 days per week initially.  There is an option to work out of our Waukegan location too 1-2 days per week with the remainder in Hillside.

    Salary Description

    $23 - $25 / hour

    Apply online at:

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